Job Title

Executive Administrative Assistant (Manufacturing | General Affairs Focus)

Location - Fort Worth TX

On-site | Manufacturing Facility

Hiring type - Direct Hire

Pay range: $65 to 70K

Position Summary

The Executive Administrative Assistant provides high-level administrative, operational, and general affairs support to senior manufacturing leadership. This role goes beyond traditional administrative duties, serving as a trusted partner to executives by managing complex schedules, supporting site operations, coordinating internal and external stakeholders, and ensuring smooth execution of executive and General Affairs-related activities within a manufacturing environment.

The ideal candidate brings manufacturing industry experience, exceptional discretion, strong organizational skills, and the ability to operate confidently in a fast-paced, plant-based setting.

Key Responsibilities

Executive Support

• Provide direct administrative support to senior leadership (Plant Manager, Director, Vice President, or equivalent).
• Manage complex and dynamic calendars, including production-related priorities, leadership meetings, audits, and customer visits.
• Coordinate domestic and international travel, visas, itineraries, and expense reports.
• Prepare executive-level correspondence, reports, presentations, and meeting materials.
• Serve as a trusted gatekeeper, handling sensitive and confidential information with the highest level of discretion.

General Affairs & Site Administration

• Support General Affairs functions including office operations, facility coordination, travel logistics, security access, and asset tracking.
• Act as a liaison between executives, plant operations, corporate teams, vendors, and external stakeholders.
• Coordinate vendors and service providers related to administrative and facility services (maintenance, cleaning, catering, transportation, etc.).
• Support logistics and planning for leadership events, town halls, site meetings, training sessions, and customer or auditor visits.

Manufacturing & Operational Support

• Assist leadership with site-level operational coordination in a manufacturing environment, ensuring administrative readiness for production schedules and peak activity periods.
• Support audit and inspection readiness by coordinating documents, schedules, and meeting logistics.
• Track action items from leadership and operations meetings and follow up to ensure timely completion.

Administrative Excellence & Continuous Improvement

• Maintain organized records, files, and documentation in compliance with company and regulatory standards.
• Identify opportunities to improve administrative processes, communication flow, and executive support efficiency.
• Support budgeting, purchasing requests, and expense tracking related to administrative and General Affairs activities.

Required Qualifications

• Bachelor's Degree in Business Administration
• 5+ years of experience as an Executive Administrative Assistant or Senior Administrative Assistant, preferably in a manufacturing or industrial environment.
• Proven experience supporting senior-level or executive leadership.
• Strong understanding of site-based operations and plant environments.
• Exceptional organizational, time-management, and prioritization skills.
• Advanced proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Excellent written and verbal communication skills.

Preferred Qualifications

• Experience supporting plant leadership, operations executives, or general management.
• Familiarity with General Affairs functions in manufacturing or global organizations.
• Experience working in regulated environments (ISO, EHS, automotive, electronics, chemical, etc.).
• Experience supporting global or matrixed leadership teams.

Professional Attributes

• High level of professionalism, discretion, and confidentiality
• Proactive, detail-oriented, and solutions-focused
• Comfortable working in a fast-paced manufacturing environment
• Strong interpersonal skills and executive presence

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.